YMCA Mid-Peninsula Job Board:Administrative Asst.

Job Opening Details

Position:	Administrative Asst. - Aquatics and Sports Billing
Category:	Administrative
Pay Range:	$13.61-$15.50 per hour
Deadline:
Status:	Part Time, Non-Exempt
Branch:	El Camino YMCA
City:	Mountain View
Contact:	Nicole Briones 2400 Grant Road Mountain View CA, 94040 Phone: 650-969-9622 Fax: 650-969-1053 Email: nbriones@ymcamidpen.org

Basic Assignments El Camino YMCA, 29 hours per week, schedule to be determined.

Major Functions � Works with Director of Administrative Services (DAS) and program staff to develop and use consistent, member-friendly enrollment systems and registration forms consistent with Association procedures and requirements.
� Answers and routes incoming telephone calls.
� Registration: Develops and maintains records and files for program registrants.
� Rosters: Prepare sign-in rosters, weekly balance due statements, and other rosters as requested by site or program coordinators.
� Assists members, participants and others with YMCA program related questions.
Be familiar with registration procedures. Update registration records daily as needed. Confer with appropriate staff regarding questionable registrations.
Payment & Billing Records: Maintain accurate billing and payment records for each program by daily updating of records. Be familiar with payment procedures in order to verify accuracy of income received.
� Inputs data to computer system, which may include receipting, program registration data, membership data and campaign information..
� Remain current with program or department changes.
� Assist in general upkeep of the main office areas.
� Ensure that all business practices meet guidelines and deadlines in a timely manner.
� Trains all staff in the use of program enrollment systems and forms.
� Manages the receipting and recording of all program enrollments and related payments; ensures accuracy of all program enrollment records and data entry.
� Ensures collection of all appropriate program and membership fees.
� Works with Program Director to develop and manage program budget.

Qualifications � Experience in a similar position is preferred; work experience at a non-profit is helpful.
� Must be proficient in the use of personal computers & related software applications. Experience with desktop publishing software and website maintenance preferred.
� Strong communication (both oral and written) is required.
� Organizational skills and multi-task orientation are needed.
� Demonstrated capacity to work with a high degree of accuracy and attention to detail is a must.
� Ability to reason and problem-solve.
� General knowledge of office equipment (i.e. � fax machine, copier, printer, etc.).
� Experience with AS 400 preferred.
� An Associate�s or Bachelor�s Degree in a related field is preferred or a high school (or GED) with several years of experience may substitute for a degree.
� This position is considered to have a supervisory or disciplinary relationship over minors.

Apply for this Job

YMCA Job Board